For companies with orderly records and no major overdue matters.
Secretary takeover and records review
Change Your Singapore Company Secretary
Before changing secretary, check the company's ACRA status, latest Annual Return, statutory registers, resolutions, constitution and incomplete filings. Basic takeover starts from S$688 for companies with orderly records.
Missing records, overdue filings, unresolved share matters or historical cleanup are assessed separately.
Missing or overdue items are scoped separately.
The effective date and filing date should be coordinated.
Takeover scope
What the basic takeover covers
The basic fee covers current record review, secretary appointment and routine handover. Historical reconstruction and overdue work are separate.
Included
- Latest ACRA profile and officer check
- Review of documents received from the outgoing secretary
- Appointment and resignation documentation
- Routine Bizfile officer update
Quoted separately
- Missing statutory registers
- Overdue Annual Returns or unresolved penalties
- Historical share or director documents
- Accounting and tax cleanup
Handover checklist
Records to obtain from the outgoing secretary
- Latest Business Profile and constitution
- Annual Return and ACRA filing history
- Director and shareholder resolutions
- Share certificates and share transaction documents
- Statutory registers, including controller records
- Pending filings, deadlines and correspondence
Takeover steps
How incomplete records are handled
- Status review: compare ACRA records with the documents available.
- Gap list: identify missing registers, resolutions and filings.
- Priority: address urgent deadlines and officer changes first.
- Appointment: document the new secretary appointment and outgoing secretary cessation.
- Cleanup: confirm separate scope for any historical reconstruction.
Official sources
Rules and filing guidance
FAQ
Questions to settle before engagement
What if the outgoing secretary does not cooperate?
ProSec can compare the ACRA record with the documents held by the company and prepare a missing-document list. Full reconstruction depends on the available historical information.
Does S$688 include historical cleanup?
No. It is the basic takeover price for a company with reasonably complete records. Missing registers, overdue filings and historical resolutions are separate.
Will changing secretary affect the bank account?
Usually not directly, but the company should update relevant contacts and ensure bank records remain consistent with the directors and authorised signatories.
Can the company switch close to its Annual Return deadline?
It can be assessed, but accounts, filing information and handover timing must be checked together to avoid delay.
When should the secretary change be filed?
The filing should follow the actual effective date and current ACRA requirements. ProSec will coordinate the documents and Bizfile update.
Confirm the documents and service scope first
Send us your company status and available documents. ProSec will explain the relevant scope, fee and next step.