Why Do You Need Hire A Company Secretary?
Comparison table for our 3 secretary plans
LITE
$388per annum
STANDARD
$688per annum
UNLIMITED
$888per annum
Annual Services
- Provision of a Named Secretary for your Company
- Maintaining of Company Register and Minute Books
- Preparation of Annual General Meeting Documents
- Filing of Annual Return to ACRA when due and applicable
- $60
Routine Changes
- Resignation of company auditors/officers
- Modification of the officers' particulars
- Modification of the company name
- Modification of the registered business address
- Dividend declaration and distribution
- Alteration of financial year end
- Alteration in the core business operations (SSIC codes)
- Reduction of share capital
- $50/change
- $50/change
- $50/change
- $50/change
- $50/change
- $50/change
- $50/change
- $50/change
Other Service
- Custom board resolution drafting
- Share issuance/transfer for existing shareholders
- Share issuance/transfer for new shareholders
- $150/change
- $150/change
- $250/change
- $100/change
- $100/change
- $200/change
What Does Singapore Corporate Secretarial Services Include?
1
Filings with the Accounting and Corporate
Regulatory Authority (ACRA)
- Filing notices of appointment, removal, and resignation of various company officers such as directors, CEOs, company secretary or auditors
- Preparing and filing annual return filings
- Filing changes in company related information such as Company Name, Nature of Business, Financial Year-end, etc.
- Filing changes in share related transactions such as increase in Share Capital, Share Transfers, Capital Reduction, etc
- Filling changes of company officer particulars such as their name, address, contact numbers, etc
2
Maintaining statutory registers
- Register of Substantial Shareholders
- Register of Company Charges
- Register of Directors, Secretaries, CEOs and Auditors
- Register of Nominee Directors
- Register of Directors’ Interests in Shares and Debentures
- Register of Registrable Controllers
- Register of Nominee Shareholders
- Register of Debenture Holders
- Minutes book
3
Board meetings
- Advise directors on the issues to be discussed in the meeting
- Prepare and distribute the necessary and documents
- Attend meeting and record meeting minutes
- Prepare board resolutions and certify copies of minutes
4
Annual general meetings (AGM) or
Extraordinary General Meeting (EGM)
- Prepare and issue meeting notices to shareholders
- Prepare meeting agendas
- Prepare and distribute financial reports
- Ensure that voting is carried out properly
5
Other duties
- To be appointed as the Named Secretary of the company with ACRA.
- Conduct regular due diligence and KYC exercise on the company officers.
- Assist in the maintenance or administration of the Company Corporate Pass (CorpPass) Account.
- Assist in the registration of Company Data Protection Officer (DPO)
- Provide regular advisory on compliance matters to the Board of Directors.
- Ensure the safe custody and proper use of the company seal
- Handle the correspondence between the shareholders and the company
- Remind the directors to carry out their statutory duties in a timely manner.
Qualifications of a Secretary for a Public Company
A public company secretary in Singapore must satisfy at least one of the following conditions:
✔️Prior service as a company secretary for a minimum of 3 out of the 5 years immediately before taking on the role of secretary in the public company.
✔️Possession of qualifications in accordance with the Legal Profession Act.
✔️Registration as a public accountant under the provisions of the Accountants Act.
✔️Membership in the Institute of Certified Public Accountants of Singapore.
✔️Affiliation with the Singapore Association of the Institute of Chartered Secretaries and Administrators.
✔️Membership in the Association of International Accountants.
✔️Inclusion as a member of the Institute of Company Accountants, Singapore.
Who does not NOT qualify to be a Company Secretary?
The Companies Act also specifies circumstances in which an individual is disqualified from serving as a corporate secretary.
✔️The sole director of a company is ineligible to serve
as a corporate secretary:
In many
instances, a Singaporean company with a sole director will
appoint its corporate service provider as the named
corporate secretary to meet this requirement.
✔️Debarment of the company
secretary:
Debarment pertains to a
scenario in which the Singaporean government revokes an
individual’s rights to act as a company secretary.
Company secretaries can face debarment if they have previous
violations or disqualification from the government.